Format of Board Resolution for Authority to Print

Authority to print company name on documents as required under the Companies Act

As per section 12(3) of the Companies Act, 2013, every company is required to get its name, address of its registered office and the Corporate Identity Number (CIN) along with phone/fax number, e-mail and website url, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications; and have its name printed on hundies, promissory notes, bills of exchange and any other necessary documents.

The Board can authorise any official through a resolution to do the needful in this regard.

SAMPLE

#. Authority to Print Documents

“RESOLVED THAT pursuant to the provisions of section 12(3) of the Companies Act, 2013, Mr. / Ms. ......... ................., (Designation) be and is hereby authorised to get the company name, registered office address and the Corporate Identity Number (CIN) along with telephone and fax numbers, e-mail id and website url of the company printed in all its business letters, billheads, letter papers and in all its notices and other official publications, as may be necessary.

RESOLVED FURTHER THAT Mr. / Ms. ......... ................., (Designation) be and is hereby authorised to have the name of the company printed on hundies, promissory notes, bills of exchange and such other documents as the Central Government may, as and when required, notify on which the name of the company shall be printed.”

......................................................

Authority to print one or more specific things

There are many things that get printed by a company in the course of day to day business of the company. For such printing, the requirement for passing a board resolution each time does not necessarily arise unless it is such an important issue which needs attention of the Board.

If the Board or the Management deems it fit that an authorisation would be preferable in case of something of high significance is going to be printed, then in the board meeting such matter of authorisation to print can be taken up.

SAMPLE

#. Authorisation to Print ..................

“RESOLVED THAT the matter of printing of the ..................................... for a client of the company  i.e. M/s. ..................................., as demonstrated to the Board at this meeting, be and is hereby noted.

FURTHER RESOLVED THAT (Name of the Director/ Official), (Designation) be and is hereby authorised to have the said document / instrument / thing printed with the specifics as mutually agreed with the client.”