Draft Board Resolution for notice of situation of Registered Office

Pursuant to the provisions of sub-sections (1) & (2) of Section 12 of the Companies Act, 2013—

 A company shall, within 30 days of its incorporation and at all times thereafter, have a registered office capable of receiving and acknowledging all communications and notices as may be addressed to it.

 The company is required to furnish to the Registrar of Companies - the verification of its registered office within 30 days of its incorporation.

In accordance with Rule 25 of the Companies (Incorporation) Rules, 2014, the verification of the registered office shall be filed in Form No.INC.22 along with the fee.

Templates of board resolution for notice of situation of registered office are as follows—

SAMPLE #1

#. Notice of Situation of Registered Office to Registrar

“RESOLVED THAT in accordance with the provisions of Section 12(1) of the Companies Act, 2013, the Registered Office of the company be situated at (mention here complete postal address with pin code).

FURTHER RESOLVED THAT Ms. ......... ................., Company Secretary be and is hereby authorised to file the verification of the registered office in Form No. INC.22 along with the fee with the Registrar of Companies, ............... .”

SAMPLE #2

#. Notice of Situation of Registered Office of the Company to the Registrar of Companies

“RESOLVED THAT the Registered Office of the company be situated at (............. full address ............).

RESOLVED FURTHER THAT Mr. ...... ................., Director be and is hereby authorised to file necessary form with the Registrar of Companies, ............... .”

SAMPLE #3

#. Notice of Situation of Registered Office of the Company to RoC, .......... and Authorisations

“RESOLVED THAT in accordance with the provisions of Section 12(1) of the Companies Act, 2013, the Registered Office of the company be situated at (complete postal address).

FURTHER RESOLVED THAT (Name of the Officer), (Designation) be and is hereby authorised to file the verification of the registered office in Form No. INC.22 along with the fee with the Registrar of Companies, ............... .

FURTHER RESOLVED THAT in accordance with the provisions of Section 12(3) of the Companies Act, 2013, (Name of the Officer), (Designation) be and is hereby authorised to get the name of the company, the address of its registered office and the Corporate Identity Number along with telephone number, fax number, e-mail and website address printed in all its business letters, billheads, letter papers and in all its notices and other official publications, as may be necessary.

FURTHER RESOLVED THAT (Name of the Officer), (Designation) be and is hereby further authorised to have the name of the company printed on hundies, promissory notes, bills of exchange and such other documents as the Central Government may, as and when required, notify on which the name of the company shall be printed.”



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NOTE: These resolution samples here are only for your reference to help you with drafting. Do refer the exact provisions of the Act, relevant rules framed thereunder and any other applicable laws to be able to not to miss out anything important while drafting.