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Draft Resolution for Confirmation of Minutes of Previous Meeting

According to SS-1 i.e. Secretarial Standard on Meetings of the Board of Directors, within 15days from the board meeting date, the draft minutes thereof should be circulated to all the directors for their comments and thereafter within 7 days the directors should forward their comments on the minutes, so that the minutes can be finalised and entered in the Minutes Book within the specified time limit of 30days.

resolution for confirmation of minutes of previous meeting
Once the minutes of the last meeting of the board of directors of a company is finalised and signed by the Chairman, it should be presented to the board at its succeeding meeting, so that the directors can take a note of the contents of the final signed minutes.


Following is a template of an extract of the minutes of a board meeting wherein the previous board meeting minutes were confirmed.

SAMPLE #1

#. To take note and confirm the minutes of the previous meeting

The minutes of the ...th Board Meeting held on ..........day, ...th ..........., 20XX was approved by the Chairman and circulated to the Directors. Since there were no comments received from any of the Directors, the proceedings were confirmed as correctly recorded and the following resolution was passed unanimously:

 “RESOLVED THAT the minutes of the ...th meeting of the Board of Directors of the company held on .........day, ..th day of ......month....., 20XX be and is hereby confirmed as a true record of the proceedings as no comments have been received from any Director”.


.........................................................

SAMPLE #2

#. To take note and confirm the minutes of the previous meeting

“RESOLVED THAT it is noted that no comments were received from any directors of the company on the minutes of the ...th meeting of the board of directors of the company held on .........day, ..th day of ......month....., 20XX at (venue).

RESOLVED FURTHER THAT the minutes of the ...th board meeting held on .........day, ..th day of ......month....., 20XX be and is hereby noted and confirmed as a true record of the proceedings.”

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