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Board resolution apply for 100% EOU status under STP scheme

board resolution format for stpi registrationWhile applying to the STPI center for registration of your company — along with the application form and other necessary documents, a certified true copy of the board resolution, which was passed in the meeting of the board of directors, will also be needed in case of a company.

You may refer to the website of STPI center wherein you are going to apply to get the registration, they might have already specified an acceptable format of such a board resolution.

Or else in general the following format ought to be sufficient. (Ref: STPI-Hyd)



SAMPLE

EXTRACT OF THE MINUTES OF THE ...TH MEETING OF THE BOARD OF DIRECTORS OF ................................... LIMITED ("THE COMPANY") HELD ON (DAY), ....TH DAY OF (MONTH), (YEAR) AT THE REGISTERED OFFICE OF THE COMPANY SITUATED AT (................VENUE................) AT ....-.... A.M./P.M.

// Certified True Copy //

The Board of Directors considered the proposal for obtaining 100% EOU status for the Company to carry on the activities related to software and proposed to make an application to STPI-..............., Director to sign the same. In this regard, the following resolution was passed:

“RESOLVED THAT the Company do request the Software Technology Parks of India, (with the address of the STPI Center as applicable), (State), India for issuing to the Company, a status of 100% EOU under STP scheme to carry on the activity of Software at (Address).

RESOLVED FURTHER THAT on obtaining the Letter of Permission from the STPI, .................. the Company do take all measures to establish and operate a 100% EOU STP unit on complying with the requisite Customs and Central Excise Procedures.

RESOLVED FURTHER THAT the Company hereby undertakes to maintain separate books of accounts for the STPI unit being registered with STPI, ............ and to maintain a distinct identity for the above operations adhering to the STPI Scheme.

RESOLVED FURTHER THAT (Name of the Director/ Employee), (Designation), be and is hereby authorized to sign and make application(s) to STPI on behalf of the Company and to do all acts and deed necessary to complete the registration process and to represent the Company before STPI, ............. as and when necessary.


RESOLVED FURTHER THAT (Name of the Director), (Designation) and (Name of the Director), (Designation) be and is hereby authorized to sign the foregoing resolutions and forward a true copy to the STPI, .......... .”

The specimen signature of the authorized signatory is as stated below:
1. ..............................      2. ..............................      3. ............................

“Attested”
For and on behalf of the Board of Directors

For (Name of the company)

  (signature)
Name: ..........................
Title: .........................
DIN: ......................

  (signature)
Name: ..........................
Title: .........................
DIN: ......................

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