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Draft Board Resolution for granting Leave of absence to Director

Board Resolution Format for Granting Leave of Absence to DirectorNot all times can a director attend the Board Meeting. Sometimes due to health reasons or in order to attend something else which maybe more important or for any other personal/ professional reasons, the director may seek leave of absence from attending the scheduled board meeting.

The director should intimate the same in writing to the Chairman or the Managing Director or the Company Secretary or any other officer of the company who had served the meeting notice on him.


These requests received from directors for a leave of absence from the meeting are placed before the board meeting. The same are taken on record and granted the leave.

Following formats can be referred while drafting.

SAMPLE #1

Item No. ...

#. To grant leave of absence

The requests received from directors for a leave of absence from attending the meeting were placed before the meeting. The Board considered the same.

It was resolved that the leave of absence from the ...th meeting of the Board of Directors of the Company be and is hereby granted to the following directors, who have requested for the same:

1) (Name of the Director) - (Designation) - DIN: ...................
2) (Name of the Director) - (Designation) - DIN: ...................


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SAMPLE #2

#. Leave of Absence

The Board was informed that Mr. / Ms. ....................., Director, had expressed her / his inability to attend the Board Meeting.

Upon motion duly made and seconded, it was:

“RESOLVED THAT leave of absence from the meeting be and is hereby granted to Mr. / Ms. ..........................., Director, (DIN: ...................) who had expressed her / his inability to attend the ...th Board Meeting”.


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SAMPLE #3

“RESOLVED THAT the leave of absence from the ...th meeting of the Board of Directors of the Company be granted to Mr. / Ms. ..........................., Director, (DIN: ...................) and Mr. / Ms. ..........................., Director, (DIN: ...................) who had expressed their inability to attend the meeting”.



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NOTE: The above/below mentioned resolutions and any other info are only template(s) for reference purpose only. Please do refer the exact provisions of the companies act, relevant rules framed thereunder and any other applicable laws to be able to not to miss out anything important while drafting any such resolutions and any other relevant info mentioned along with it.

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